China Shipbuilding Chongqing Changzheng Vehicle Parts (Bogie Components) Procurement Requirements

GDZB2021-058

China Shipbuilding Chongqing Changzheng Vehicle parts (bogie components) Procurement requirement information

I. Our company intends to purchase Vehicle parts As follows:

 

Serial Number	Name	Drawing Number	Pieces/Vehicle	Total Demand Quantity	Inventory Quantity	Purchase Quantity	Remarks
1	Left/Right slide groove wear plate	QCZ85-20A-02 QCZ85-20A-03	8	1200	0	1200	T10
4	Wedge	QCZ133-90-01	8	1200	0	1200

1.2 Time ： Delivery to the designated location of the offeree before August 15, 2021 Address: Parts warehouse of Chongqing Changzheng Heavy Industry Co., Ltd.;

1.3 Rolling payment after the goods are inspected and accepted.

II. Technical Requirements: Implement according to the drawings (drawing numbers are shown in Clause I) and the relevant standards and national standards stipulated by the offeree.

III. Business Requirements:

3.1. Qualification requirements for bidders: Suppliers in our company's 2020 vehicle parts supplier directory. Non-qualified suppliers need to have relevant production qualifications for the corresponding products and cooperate with our company's personnel to handle supply qualifications;

3.2. Performance certificates of bidders in the past two years (not applicable to this bidding);

3.3. Maximum price limit for procurement projects: (not applicable to this bidding);

3.4. Security deposit: (not applicable to this bidding) ( ；

3.5. Performance bond: (not applicable to this bidding) ( ；

3.6. If the supplier uses forged or invalid qualification and credit certificates etc. to engage in fraudulent activities, its quotation will be invalid, and if it causes losses to our company, our company has the right to legally request the government administrative supervision department to investigate and hold it accountable and bear the compensation liability.

IV. Bidding Method and Evaluation Criteria:

1. Bidding method (check): Lowest bidding price method (one-time quotation method) ■ Comprehensive scoring method □

Lowest bidding price method: Lowest bidding price method, means bidding documents meet tender procurement requirement information all substantive requirements, and the bidder with the lowest bid price is this tender procurement project awarded person of the bidding method 。

V. Draft Contract Text :

Procurement Contract

Contract No.: GDPC-20XX-WXXX  Supplier: xxx Company Signing Location: Chongqing

Offeree: Chongqing Changzheng Heavy Industry Co., Ltd. Signing Date: 20XX-XX-XX

Both parties, based on the principles of voluntariness, equality 、 fairness and good faith, in accordance with the "Civil Code of the People's Republic of China Civil Code " and relevant laws and regulations, After mutual agreement, this contract is reached on the matter of Party A purchasing goods from Party B, for mutual observance 。

1 Product name, specifications and model, quantity, implementation standard, unit price, amount, remarks:

Serial Number	Name	Specifications	Implementation Standard	Purchase Quantity (Pieces)	Unit Price (Yuan/Piece)	Total Price (Yuan)	Remarks
1	/	/	/	/	/	/
2	Total	RMB Amount (in small letters): (in capital letters): The above-mentioned price includes % VAT, freight, loading and unloading, installation and all other expenses.

II. Essential items, accessories, tools and related documents accompanying the products

2.1 Upon delivery, the supplier shall provide the purchaser with product qualification certificates, product quality certificates or other quality certification documents, product original material test reports or component inspection reports, etc., related to the product.

2.2 The supplier must ensure that the above-mentioned documents and related reports are issued by supplier employees with relevant qualifications.

2.3 If necessary, the "Completion and Handover Record of Railway Locomotive and Rolling Stock Parts" issued by the vehicle supervision and construction project department shall be provided for the products related to this contract.

II Quality Standards:

3.1 Implementation shall be in accordance with the drawings (drawing numbers are detailed in Clause 1) and other relevant standards specified by the purchaser and national standards.

3.2 If the products delivered by the supplier are judged as batch unqualified in the purchaser's factory inspection, or if batch unqualified products are found during production, the purchaser has the right to return all products of that type and adjust the purchase and sales quantity of this contract or terminate the contract.

IV Conditions and Period for Supplier's Quality Responsibility:

4.1 The product quality warranty period shall be implemented in accordance with the latest technical documents of the National Railway Administration and China State Railway Group and the buyer's relevant technical standards and drawings. The warranty period for parts repaired or replaced during the warranty period shall be recalculated.

4.2 During the product manufacturing process, the supplier must control the production and processing process in accordance with the requirements of the quality management system and provide a special process confirmation form.

V. Packaging Standards, Supply and Recycling of Packaging Materials

The supplier shall, in accordance with the usual practice of similar cargo transportation, adopt necessary protective measures and packaging to prevent moisture, rain, rust, corrosion, vibration, impact and other damage, ensuring that the products can withstand multiple handling, loading and unloading, and long-distance transportation by sea and inland. The packaging box shall contain a detailed packing list and a factory qualification certificate. The packaging materials used by the supplier shall be safe and environmentally friendly, and shall not damage the products themselves, human health and the environment during transportation, loading and unloading, storage and handling. Packaging materials will not be recycled.

VI. Settlement Method and Period: Rolling payment after the goods arrive and pass the inspection.

VII. Delivery Unit, Delivery Method, Transportation Method, and Delivery Location of Products:

7.1 Contract Validity Period: The delivery validity period of this contract ends on December 31, 2021.

7.2 Delivery Method: The supplier shall deliver the goods, and the transportation costs shall be borne by the supplier.

7.3 Goods Quantity Confirmation: The seller shall provide a detailed delivery list, which shall be physically checked by the buyer, and both parties shall sign and confirm on the delivery list.

7.4 Delivery Location and Receiving Unit: If the purchaser requires a change in the delivery location or recipient, it shall notify the supplier in writing 10 days before the delivery date stipulated in this contract; otherwise, the supplier shall still deliver the goods to the location stipulated in this contract.

7.5 Transportation Method: Road transport.

7.6 Delivery Location and Receiving Unit: Chongqing Changzheng Heavy Industry Co., Ltd. Parts Warehouse.

7.7 Delivery Notice: Before delivery, the supplier shall send the product list and inspection instructions to the purchaser completely and accurately by email or other written means, and notify the purchaser's contact person by telephone.

7.8 Before product delivery ，the purchaser has the right to inspect the product production situation at the supplier's factory, and the supplier shall provide convenient conditions.

VIII. Ownership of Products

The ownership of the products shall be transferred to the purchaser in full from the date of delivery to the purchaser.

IX. Risk of Damage or Loss of Products

The risk of damage or loss of products shall be borne by the supplier before the products are delivered to the purchaser, and by the purchaser after the products are delivered to the designated location of the purchaser.

X. Acceptance Standards, Period and Method

10.1 Inspection Standard: According to the standards in Article 2, re-inspection by the purchaser.

10.2 Inspection Location: Within Chongqing Changzheng Heavy Industry Co., Ltd.

10.3 The buyer shall conduct inspection according to the quality standards agreed by both parties, issue an inspection conclusion. If the quality meets the quality standards agreed by both parties, the buyer shall confirm and handle the warehousing procedures; if the quality does not meet the quality standards agreed by both parties, the buyer shall issue a conclusion that the quality does not meet the standards and notify the seller to return the goods or take other measures. If the goods are not supplied as required, the supplier shall bear the loss caused by the return of goods.

10.4 The acceptance and signature of the purchaser's staff shall not exempt the supplier from any obligations and responsibilities under the contract.

XI. Guarantee Clause

11.1 The supplier guarantees that the representative signing this contract is legal and has full authorization from the supplier.

11.2 The supplier guarantees that it has legal ownership and disposal rights over the products provided to the purchaser, and that there are no mortgages, liens or other rights that will hinder the purchaser's use of the products.

11.3 The supplier guarantees that the products it provides meet the legal regulations and the technical quality requirements agreed by both parties in terms of design, materials and manufacturing processes, and guarantees that the products are safe, free from safety hazards, and will not cause personal injury or property damage during normal operation.

11.4 The supplier guarantees that the products it provides are newly manufactured.

11.5 The supplier guarantees that the products are suitable for usual standards and suitable for the purchaser's production purposes.

11.6 If the purchaser has special requirements for the brand and manufacturer of the products, the supplier guarantees that the brand and manufacturer of the products meet the purchaser's requirements.

11.7 The supplier guarantees that the delivered products meet the quality requirements of the relevant quality certificates submitted with the goods.

XII. Warranty Period

12.1 The product quality warranty period shall be implemented in accordance with the latest technical documents of the National Railway Administration and China State Railway Group and the buyer's relevant technical standards and drawings.

Within the 12.2 warranty period, if the product malfunctions, the supplier shall be responsible for free replacement. The supplier shall replace the product within one hour of receiving notification from the purchaser, including but not limited to telephone, fax, and email. If the supplier fails to replace the product within the agreed time, the purchaser has the right to arrange for other personnel to repair or purchase the corresponding goods, and the supplier shall bear the resulting costs and losses incurred by the purchaser.

XIII. Intellectual Property Rights and Trade Secrets

13.1 Supplier's Guarantee: The purchaser shall be free from lawsuits, arbitration, or any claims from third parties regarding intellectual property rights (including but not limited to patent rights, trademark rights, copyrights, and non-patent technologies) when using all or part of the product. If the above events occur, the supplier shall be responsible for handling them and bear all resulting costs.

13.2 Any personnel involved in this project by either party shall keep confidential the other party's trade secrets and technical secrets learned through the performance of this contract, including but not limited to equipment technical parameters, configuration standards, equipment prices, and equipment specifications. Without the written consent of one party, the other party shall not disclose any information learned during the cooperation to a third party. Otherwise, a penalty of 50% of the value of the goods shall be paid to the party that has fulfilled its obligations. If this penalty is insufficient to compensate the other party for the resulting losses, further compensation for the relevant losses shall also be paid.

XIV. Liability for Breach of Contract:

14.1 The supplier shall deliver the products as agreed in the contract. For each day of delay in delivery, the supplier shall pay the purchaser a penalty of 0.3% of the contract price. If delivery is still not made after more than ten days, the purchaser has the right to unilaterally terminate this contract, and the supplier shall pay the purchaser a penalty of 30% of the contract price. If the penalty is insufficient to compensate the purchaser for the resulting losses, the supplier shall also compensate the purchaser for the losses.

14.2 If the type, specifications, or quality of the products delivered by the supplier do not conform to the contract, if the purchaser agrees to use them, the parties shall renegotiate the price in writing based on the quality; if the purchaser disagrees or cannot use them, the supplier shall be responsible for replacement, repair, or return as required by the purchaser, and bear the actual costs of repair, replacement, or return. If the supplier cannot repair or replace the products, it shall be treated as failure to deliver. If the purchaser has already paid an advance payment, the supplier shall return the full amount to the purchaser's account within seven working days of the purchaser's expression of disagreement or inability to use the products, and the purchaser has the right to terminate the contract and demand that the supplier pay a penalty of 30% of the value of the undelivered products.

14.3 If the supplier fails to deliver the products in the quantity specified in the contract, the purchaser shall request the supplier to make up the shortfall if needed; if not needed, the purchaser may return the products. The supplier shall bear any losses resulting from the return of the products.

14.4 If any personal injury or property damage to a third party is caused by the quality of the goods provided by the supplier, the supplier shall bear the relevant compensation liability, and the purchaser shall not be held responsible.

14.5 Without the written permission of the purchaser, the supplier shall not subcontract or assign any work under this contract to a third party. Otherwise, the purchaser has the right to terminate the contract and demand that the supplier pay a penalty of 30% of the total contract amount.

XV. Environment, Occupational Health, and Safety:

15.1 The supplier shall ensure that the materials and manufacturing processes used in the production of the products comply with national standards and that the construction site complies with national laws and policies.

15.2 When the purchaser's inspector conducts inspections at the supplier's manufacturing site, the supplier is responsible for providing the purchaser's inspector with a safe working environment and informing them of potential hazards.

15.3 When the supplier's staff provides services at the purchaser's construction site, they should comply with the purchaser's construction site "Safety/Environmental Management Regulations" and follow the instructions of the purchaser's construction site safety engineer.

15.4 The packaging materials used by the supplier to package the goods shall be environmentally friendly packaging materials.

15.5 When the supplier is responsible for the transportation of goods, it shall take practical measures to ensure that it does not adversely affect the environment along the route and the purchaser's construction site. The supplier shall bear any economic losses caused by the supplier's negligence that adversely affects the environment along the route and the purchaser's construction site.

XVI. Force Majeure and Dispute Resolution

16.1 If either party to the product purchase and sale contract is unable to perform the contract due to force majeure, it shall promptly notify the other party of the reasons for its inability to perform or fully perform the contract. After obtaining relevant proof, it shall be permitted to postpone performance, partially perform, or not perform the contract, and may be partially or wholly exempted from liability for breach of contract depending on the circumstances. 16.2 Any disputes arising from the signing or performance of this contract shall be settled through negotiation by both parties. If negotiation fails, either party may bring a lawsuit to the people's court in the location of the purchaser.

XVII. Integrity Clause

17.1 To strengthen fair competition, increase transparency in the contract performance process, and safeguard the common interests of both parties. The supplier is strictly prohibited from providing the purchaser's personnel with cash or in-kind rebates, free services, etc., in any way. Once verified, the purchaser has the right to unilaterally terminate this contract, and the purchaser reserves the right to claim corresponding compensation from the supplier for any losses suffered (including direct losses and reasonably foreseeable indirect losses). 17.2 The supplier promises to strengthen the integrity education of its employees. If the purchaser's personnel actively and directly or indirectly imply a request for the supplier to provide any of the benefits prohibited in Article 17.1, the supplier may report it to the purchaser's disciplinary inspection and supervision department. The purchaser will keep the reporter's name confidential. If the evidence is conclusive and the situation is true, the purchaser will seriously deal with the relevant personnel or supervisors according to the company's relevant reward and punishment measures.

XVIII. Supplementary Provisions

18.1 If there are any matters not covered in this contract during its performance, the supplier and purchaser may negotiate and sign a supplementary agreement, which shall be an annex to this contract and shall have the same legal effect as this contract.

18.2 This contract is made in four copies, two for each party, and all have equal legal effect.

18.3 This contract shall come into effect from the date of signing and sealing by both parties.

18.4 This contract shall come into effect from the date of signing and sealing by both parties, and this contract shall automatically become invalid upon the expiration of the service period or warranty period of the purchased products.

18.5 The supplier is fully aware of the rights and obligations of the supplier stipulated in this contract, as well as the liability for breach of contract and penalties to be borne in the event of a breach of contract, and voluntarily agrees to abide by the terms of this contract.

18.6 In the event of a breach of contract by the supplier, in addition to the liability for breach of contract stipulated in the terms of this contract, the supplier shall also bear the relevant costs incurred by the purchaser in protecting its own rights and interests, including but not limited to possible attorney fees, litigation fees, travel expenses, and communication expenses.

XIX Other Agreed Matters:

19.1 The appendices to this contract are integral parts of this contract and have the same legal effect as the main text of the contract.

19.2 The purchaser reserves the right to adjust the quantity of goods supplied by the supplier according to the actual needs of the purchaser's production.

19.3 Inspection requirements: The seller is aware that the buyer is a railway freight car manufacturing (repair) enterprise, that the buyer uses the parts for railway freight car manufacturing (repair), and that the parts are used in the application environment of railway freight cars and should have the required performance and quality standards and technical requirements. According to the "Railway Locomotive and Rolling Stock Inspection and Supervision Management Measures" and document No. (Tetzongyun [2015] 155), if the parts described in this contract fall within the scope of inspection and supervision, the inspection and supervision project department will inspect and supervise the products and, if they are deemed to meet the "Railway Freight Car Product Acceptance Criteria", will sign the "Railway Locomotive and Rolling Stock Product Completion and Handover Record" with the seller. The signing of the handover record will serve as the basis for acceptance by the buyer. The final acceptance of the parts described in the contract does not exempt the seller from its quality responsibilities and obligations, and the inspection and supervision project department does not bear any responsibility for product quality. Receiving unit of the "Railway Locomotive and Rolling Stock Product Completion and Handover Record": Chongqing Changzheng Heavy Industry Co., Ltd.

 

 

 

Offeree: Chongqing Changzheng Heavy Industry Co., Ltd.	Supplier:
Address: Funvuxi, Dadukou District, Chongqing	Address:
Legal representative or authorized agent (signature):	Legal representative or authorized agent (signature):
Telephone: 023-62733271	Telephone:
Bank: Industrial Bank, Gang Hua Road Branch, Dadukou District, Chongqing	Bank:
Account: 3100026709022102890	Account:
Signing date: Year Month Day	Signing date: Year Month Day